April 9, 2008

The regular meeting of the Randall City Council was called to order at 7:00 p.m. with all members present.  The minutes of the last meeting were approved as presented.

            Motion by Adamski 2nd by Venske to approve the bills.  Carried

 

            Mike Drew and Donna Lundgren were present on behalf of the 4th of July committee.  They requested the need for a dance permit for July 3rd, the need to extend the alcohol serving time to 12:30 a.m. for the same evening and permission to block off the alley as done in past years.  They also asked the council if the city would be willing to give a donation toward the celebration.

            Motion by Adamski 2nd by Carter to close the alley as needed, approve a dance permit and extend the alcohol serving time to 12:30 a.m.  Carried

 

            Motion by Carter 2nd by Andres to donate $2,500.00 to the 4th of July committee for use towards the celebration.  Carried

 

            The schedule of events for the 2008 4th of July celebration are as follows: 

            July 3rd - Street Dance featuring "D Boys" from 8:30 p.m. - 12:30 a.m.

                             Fireworks as dusk

            July 4th - Parade at 11:00 a.m. with DJ "CJ Promotions" playing at Bingo Park after the                                        parade.  Raffle drawing at 3:00 p.m.

 

            Councilman Carter commended the 4th of July committee by saying "The city and council really appreciate the efforts of the committee each year."

 

            Dave Reese of Widseth, Smith, Nolting was present with the proposed assessment roll for County Road #104.  The total assessment amount is $236,040.20, which is just under 1/3 of the cost of the project.  He informed the council that he has prepared a Certificate of Assessment for each property with the assessment amortization included.  He stated there are two resolutions that need to be approved in order to move forward with the assessment process.

 

            Motion by Adamski 2nd by Carter to approve the RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT IN CONNECTION WITH COUNTY ROAD #104 IMPROVEMENTS OF 2007.  Carried

 

            Motion by Adamski 2nd by Venske to approve the RESOLUTION CALLING HEARING ON ASSESSMENTS FOR COUNTY ROAD #104 IMPROVEMENTS OF 2007.                                                                                                                                                              Carried

 

            Reese recommended to the council that all hearing notices be sent to property owners via certified mail.  A tentative hearing date of May 21, 2008 at 7:00 p.m. at the fire hall meeting room has been set.  Jerry Peterschick and Dave Reese will confirm the date pending any conflicts with councilmember schedules.

 

            A brief update of the upcoming CR #14 project was also given by Reese.  He stated that the final plans are being submitted to the county engineer and from there will be forwarded to the state aid engineer.  The approximate cost of the entire project will be $687,000.00 with $230,000.00 being the city's portion.  This cost does not include engineering and administrative fees. 

 

            Jerry Peterschick informed the council that an old alley way of the original plat of the city needed to be vacated as it currently runs through a property owners' garage and needs to be documented by a title company that it has been vacated.

            Motion by Carter 2nd by Andres to vacate the 10 foot alley in blocks 2, 3 and 4 of the original plat.  Carried

 

            David Drown, the city financial advisor, recommended to the city manager that the city recall the TIF I bond and reissue the remaining debt.  The current interest rate on the bond is 5.6% and by paying it down and reissuing a new bond the interest rate would be 3.25%.  There is currently $45,000.00 excess cash in the TIF I account which would be used to pay down the current bond.

            Motion by Adamski 2nd by Carter to approve RESOLUTION NO. 2008-1; RESOLUTION PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF $54,000.00 TAX INCREMENT REFUNDING BOND, SERIES 2008A; ESTABLISHING THE TERMS AND CONDITIONS THEREFOR; CREATING A DEBT SERVICE FUND THEREFOR; AND AWARDING THE SALE THEREOF.  Motion Carried

 

            Planning & Zoning permits this month:

            Robert Bellin - carport off the end of existing garage

            Todd Koning - siding on house, new breezeway, deck and garage

            Art Kanieski - new siding, windows, porch and roof pitch change

There was a permit turned in late to the city hall and Jerry Peterschick stated that the planning and zoning president would like to call a special meeting of the committee to meet with this individual regarding the permit.

            Motion by Venske 2nd by Andres to approve permits for Robert Bellin, Todd Koning and Art Kanieski.  Carried

           

            City hall has received several complaints about a residence in the Little Elk Addition that has excess property and needs to be cleaned up.  The council directed Peterschick to move forward with the enforcement process as stated in the ordinance book.

 

            Jerry Peterschick informed the council that the cleaning of the walls in the liquor store has been completed and the carpet will be cleaned toward the end of May.

 

            The Randall-Cushing Little Elk Lions will be holding another dance at the Randall V.F.W. on Sunday April 13th and asked Jerry Peterschick to request a dance permit for them.

 

            Motion by Adamski 2nd by Venske to approve a dance permit for the Randall-Cushing Little Elk Lions on April 13th at the Randall V.F.W.  Carried

 

            The Appeal and Equalization meeting will be held on April 28th at 9am at the fire hall meeting room. There will have to be at least 3 councilmembers present.

 

            Chief Vanden Avond met with the officer conducting the DARE class in Randall and the DARE graduation will be held soon and the officer was wondering if the city would donate towards a lunch for the students.  It was stated that the city does have a DARE account from the past and Angie Magee will check to see what the balance of that account is.

            Motion by Carter 2nd by Andres to donate funds up to $175.00 towards the DARE graduation.  Available funds will be taken from the DARE account.  Any funds exceeding the balance of the DARE account will be taken from the general fund.  Carried

 

            Jerry Peterschick recommended to the council that the city no longer pay a portion of the energy adjustment charge.  Previously the city was paying .006 cents of the adjustment and charging out the balance to the customer.  Peterschick recommends charging out the entire amount to the customer.  Also recommended was raising the base electric rate from $7.00 to $9.00.

            Motion by Riitters 2nd by Andres to discontinue paying a portion of the energy adjustment and charge the entire amount to the customer and also to increase the base electric rate from $7.00 to $9.00.  Carried 4-1 with Carter not in favor

 

            Peterschick also recommended to the council that the city's gas rate mark-up be increased from .22 per ccf to .24 per ccf.

            Motion by Andres 2nd by Riitters to increase the gas rate mark-up from .22 per ccf to .24 per ccf.  Carried 3-2 with Carter & Venske not in favor

 

            Morrison County will be having a company taking fly over pictures of the county.  If the city would want this company to take pictures at twice the definition of the counties pictures, it would cost the city $2000.00.  After some discussion, it was decided to table this issue as there does not seem to be a need for the pictures at this time and the city will have access to the county's pictures.

 

            Peterschick informed the council that utility disconnect notices were sent out with the bills at the beginning of the month and that payment arrangements are not being accepted.  It was stated that the city is not a bank and there is to be no payment arrangements made whatsoever.

The disconnect date is scheduled for the morning of April 16th.

 

            The joint advisory fire board approved a proposal of $3000.00 in operating funds for the Randall First Response Team.  The city's portion will be $750.60.

            Motion by Carter 2nd by Venske to approve the proposal from the joint advisory fire board for the city's portion of $750.60 for the First Response Team's operating fund.  Carried

 

            It was stated that the proposed city budget for 2008 was not accepted last month and needs to be taken care of.

            Motion by Andres 2nd by Adamski to accept the city budget as prepared for 2008.                                                                                                                                                      Carried

 

            There have been numerous complaints regarding parking along Eagle Drive.  There is not to be any overnight parking along any of the streets/cul-de-sacs in the Little Elk Addition and the council would like the police department to enforce this ordinance.  If the ordinance is violated after a verbal warning is given then the violator will receive an administrative fine.

 

            Randall will be having a community garage sale on May 16th and 17th.  Anyone wanting to participate is welcome to do so.

 

            Meeting adjourned at 8:30 p.m.