July 19, 2017
Regular city council meeting was called to order at 7 p.m. with all present, Mayor Dan Noss, Clerk Jerry Adamski, Deputy Mayor Charley Andres, council members Rick Turner and Jim Chyba present.
Council accepted the minutes of the June 21, 2017 council meeting as presented.
Motioned by Chyba and seconded by Adamski to approve the payment of the bills as presented. Carried
Guest(s): Dave Reese with Widseth Smith Nolting & Assoc., Inc.
Donations: Motioned by Andres and seconded by Turner to accept donation from Randall Cushing Area Lions for $800.00. Carried
Old Business: Dave Reese with Widseth Smith Nolting & Assoc., Inc. was present to inform the council of the amounts of the 6 bids that were received and opened on July 17th at 2:00pm at city hall for the water treatment project. The bids were opened and reviewed by Mark Hallan each bidder had a representative present along with Matt Pantzke and Mike Hubner from the City of Randall. The lowest bid in the amount of $964,000.00 was Eagle Construction of Little Falls, after submission of the bid; Eagle Construction submitted a formal letter to withdraw from the bid because of a mistake that was made by them. The second lowest bid in the amount of $1,127,400.00 received from Rice Lake Construction Group, Deerwood MN. This bid will be reviewed by the PFA, Minnesota Public Facilities Authority. Rice Lake did not name a well driller on their first tier sub-contractor list. They were contacted by WSN and did provide that information which listed four well drillers the lowest of which was Traut Wells. They did not have a bid from Northland Drilling. City council requested that Northland be contacted to determine if they would submit a bid to Rice Lake.
Motioned by Andres and seconded by Turner to accept withdraw of Eagle Construction from the water treatment bid for the City of Randall and return their bid bond. Carried
The cost of the city cemetery plots have not been updated in over thirty years. Council members Turner and Andres did some research from the surrounding area to see what other cemeteries charge per plot. St. James Catholic church in Randall charges $500.00 per plot, Holy Family Church in Little Falls charges $750.00. The City of Upsala charges $500.00 per plot.
Motioned by Chyba and seconded by Turner to change the cemetery plot cost effective immediately to $500 for residents of City of Randall and $750.00 for non-residents. Carried
New Business: Matt would like for 2 council members to discuss and evaluate the city equipment. Some of the equipment the city owns is outdated and could be replaced with other equipment more suitable for the city’s daily needs. Council members Turner and Chyba will come and discuss the equipment with Matt prior to the next council meeting.
Matt informed the council that the existing location of the City Brush Pile is in the same location as the new water treatment plant. He suggested the brush pile be moved to the north end lift station road located off of Minnesota Avenue. The new location will have a gate at the entrance that will be locked. Residents will need to sign a key out at city hall to access the brush pile.
A new roof at the Bingo Park Building is in the budget for this year. Matt wanted to let the council know that Randall Roofing gave an estimate in the amount of $11,620 to re shingle the roof, if the city opted for steel roof instead of shingles. The estimate is approximately $2,000 more for steel.
Motioned by Turner and seconded by Adamski to completely remove the shingles and put a steel roof on the Bingo Park Building. Carried
Planning & Zoning permits: There is one permit as follows as approved by the Planning and Zoning committee:
RMS Energy to put up a building 36’x48’ two floor insulated on slab grade, with a 10’ over hang on north east and south sides. Motion by Venske, 2nd by Drew with the stipulation of the City reserves the right to put a service road on the western edge of the property for further expansion of businesses in the future.
Motioned by Andres and seconded by Noss to approve the one permit as approved by the Planning and Zoning committee. Carried
Committee Reports:
City Manager/Liquor Store: Matt informed the council that the 4th of July holiday weekend sales totaled over $20,000. The Sunday liquor for July 2nd was $1,400.00. The last few weeks the average has been about $400.00.
Matt just wanted to inform the council that he will apply to become a notary at the fee of $120.00, all agreed.
Matt has been in contact with the Morrison County Sheriff about the Emergency Siren in Randall. The dispatch office activates the siren when the Nation Weather Service issues a tornado warning for Randall. The siren then runs for one -7 minute cycle to notify those in the Randall area, after one cycle the siren then does turn off. This does not mean that the threat of the weather is over it simply means the notification is complete.
Maintenance Supervisor Report – Patrick: Pat is signed up to start the Minnesota Municipal Utilities Association Lineman program and his first onsite lesson will start next week July 25 & 26. Crack filling on 4th Street and Superior Ave will start soon too.
The City received 2 quotes to install gravel on the shoulder of Superior Avenue from Evans implement to Petro Plus
Motioned by Turner and seconded by Chyba to accept the low bid from Crosby & Sons Construction complete the shouldering work on Superior Avenue between Evans Implement and Petro Plus not to exceed $3,900.00 in cost. Carried
Water and Sewer – Mike:
Police Department Report – Chief Strack: Chief present to explain along with Matt that safety issues with severe weather. He also gave an update on the juveniles in city limits that have been caught vandalizing and he has been talking to the parents.
Council Member’s concerns:
Charley – Nothing at this time Rick – Nothing at this time Jerry – Nothing at this time
Jim – What is the sick leave policy for employees? The full time employees are the only ones to receive sick time. The part-time employees need to find other employee to cover their scheduled shift if they would be sick. The personnel board will need to evaluate. Does Randall offer a CPR class?
Mayor Noss – wanted to inform the dunk tank for the 4th of July Celebration collected $113.00 fun had by all who volunteered. He wants to do the dunk tank next year.
Next meeting: Regularly scheduled city council meeting Wednesday August 16, 2017 7pm at Randall Fire Hall meeting room. Adjournment at 8:38 p.m.